Acknowledgments - Notary Statement

The acknowledgments on this page are available Free.  Many of our forms already have acknowledgments. However, these are available for you to use on any form.  See About Acknowledgments for more information.  Using the incorrect acknowledgment may cause an otherwise valid form to be invaild for the intended purposes. All use subject to our Disclaimer and License.

According to US law, many documents cannot be considered legally-binding without a notary public acknowledgment. This template is a type of proof that certain actions were undertaken by the person in question and that the form filled out is legally-binding and officially recognized as valid. 

In most cases, you’re required to sign a notary public acknowledgment during the notarization process. The acknowledgement sample isn’t used separately. It works as an attachment to the original document. 

One of the reasons the notary statement is used is to provide proof of the legality of the applicant’s signature. Always be sure to clarify whether there’s a need for a physical notarization or not. 

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Armed Forces Acknowledgment


When do you need a notary acknowledgment?  Notary Signature Block

The acknowledgment form is needed in cases where the identity of the signer should be verified by a notary.If there are several signers, all of them should be present together with up-to-date and valid identification cards. The main goal of getting something notarized is to prevent information fraud. 

Numerous types of documents require notarization:

  • Contracts, Rental Agreements, Guarantees, Living Wills, Living Trusts;
  • Sworn Statements, Release and Waiver forms, Parental Consent of Travel forms;
  • Grant Deeds, Deed of Trusts, Name Affidavits, Certificate of Identity or Authorship Certificates;
  • Demand Letters, Spousal Waivers, Student Enrollment forms, Modification Agreements;
  • Student Enrollment Verifications, Intercreditor Agreements, etc.

The templates listed above generally require certification, but they aren’t the only templates that need certification. In every state, laws concerning the notary process are different. That’s why when filing a document, you need to consult a professional to figure out whether it’s needed in your case or not. 

General reasons for notarization include:

  • Proving rights regarding inventions, content, or work or situations where a sample is needed for the transfer of ownership rights or rents. 
  • Purchasing a property or vehicle with a loan. It’s necessary to prove the filer’s identity to guarantee the transfer of rights on the purchase and prove the identity of the buyer.
  • Proving an eyewitness’s sworn statement with an affidavit and stated truth. This is used in the court proceedings.

Notary public acknowledgments should always reflect the date and time when the meeting with the signer took place and all proofs of identification (passport, driver’s license, temporary resident card) were checked. 

The applicant/signer should swear or affirm information, provided in the document, and sign it in the presence of a notary. If the person cannot sign the sample, it’s necessary to fill out a power of attorney, and the authorized person will have the right to certify documents instead of said individual.

How to prepare your notarized statement Notary Signature Template

To fill out the form, the first thing the notary should do is to have a document for recording the signature. The notary should see all signers and their identities along with proof of citizenship. The form is easy to download from the US Legal Forms website. 

Once you download it, you’ll get a reusable template. It’ll be available for filling out and stored in digital format. It’ll decrease the search time related to looking for the paper samples manually or through a lawyer.

All acknowledgments are sorted by the state where they’re used. Keep in mind that there are many kinds of acknowledgments used with different documents. So be careful to select the correct one. If you end up using an incorrect template, the whole document will be treated as invalid. 

FAQ Notary Wording For Signature

What is a notary acknowledgment? Notary Acknowledgment Form

A notary acknowledgment form is an attachment to the sample that makes it legally-binding. It’s an endorsement by the notary that the signers’ identities have been checked. A notary’s signature and stamp help to prove that a signer’s signature is valid.

When is an acknowledgment used? Notary Acknowledgement Form

An acknowledgment is used for different purposes including filling out and signing contracts, agreements, a living will, rental agreements, power of attorney, etc. The list of templates for notarization differs from one state to the other, so if you have any questions, consult a notary. 

Are all acknowledgments the same? Acknowledgement Form

Acknowledgments differ, depending on the document the notarized statement it’s used with. Some of them are signed in the presence of a notary, while others are certified but are already signed. In any case, the date of notarization is added to the template.


Top Questions about Acknowledgement

  • What is the best way to write Acknowledgement?

    Writing Acknowledgments requires clarity and attention to detail. Start with stating the notary's name, the date, and the location of the notarization. Follow this format by including the signer's name, a declaration of their voluntary signature, and finally, the notary's signature and seal. Using templates from platforms like US Legal Forms can simplify this process and ensure accuracy in your Acknowledgments.

  • What is the most common mistake made by a notary?

    The most common mistake made by a notary involves failing to properly complete Acknowledgments. Notaries often overlook the importance of ensuring that the signer appears in person and signs in front of them. Additionally, notaries may forget to include crucial details, like the date or their signature. To avoid these errors, always follow the guidelines for Acknowledgments provided by your state.

  • How do you write acknowledgment?

    Writing 'acknowledgment' begins with the letter 'A', followed by 'c', 'k', 'n', 'o,' and 'w' with 'l' and 'e' at the end. Aligning with standard spelling conventions is essential in professional writing. On the uslegalforms platform, you can find templates that guide you in drafting various documents that require clear acknowledgments.

  • Is it acknowledgment or acknowledgments?

    The correct answer will depend on how you use the word. If referring to a single instance, use 'acknowledgment'; for multiple instances, use 'acknowledgments'. Understanding this can enhance the clarity of your writing, especially in legal documents.

  • Which is correct, acknowledgment or acknowledgment?

    In American English, 'acknowledgment' is the correct spelling. This version is widely accepted in legal and formal contexts. Using this form can help you appear more professional and understanding of the standards in U.S. English.

  • Why is acknowledgment spelled two different ways?

    The difference in spelling arises from variations between American and British English. American English typically favors 'acknowledgment' without the 'e', while British English prefers 'acknowledgement'. This distinction highlights the diverse nature of English usage across different regions.

  • Do we write acknowledgment or acknowledgments?

    'Acknowledgment' refers to the singular form, while 'acknowledgments' is the plural. Your choice depends on whether you are addressing a single recognition or multiple. Using the appropriate form ensures your message is clear and direct.

  • Is it correct to say 'acknowledgements'?

    Yes, 'acknowledgements' is indeed correct, especially when referring to multiple notices or statements of recognition. Authors frequently use this term in books or scholarly articles to thank individuals or organizations. Both forms, 'acknowledgment' and 'acknowledgements', foster clarity in communication.

  • Does acknowledgment have an e after the g?

    Yes, acknowledgment is spelled without an 'e' after the 'g' in American English. However, in British English, it is common to see it spelled as 'acknowledgement' with an 'e'. Understanding this distinction is important for using the term correctly based on your audience.

  • How do you fill out an acknowledge?

    Filling out an acknowledgment involves providing necessary details such as the date, the names of involved parties, and the purpose of recognition. Be accurate and thorough, as any mistakes can affect the document's validity. Following these steps ensures a proper acknowledgment process.