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Choose the best greeting The most common greeting is "Dear Mr./Ms. Last Name." If the person you're sending the letter to has a professional title, such as Professor or Dr., you should use that instead. 3. Write the body This part of the letter will vary depending on the purpose of your letter of intent.

Use business letter format for your letter. Begin with your contact information, the date, and the employer's contact information. When sending an email, include a clear subject line. If you decide to send your letter in the body of an email, be sure to include a concise subject line that explains why you are emailing.

Introduce yourself and why you're writing This section should include your name, a brief explanation of your current experience level and your reason for writing.

Introduction. Use the first line or two of your letter to officially introduce yourself. You can state your name or take the opportunity to flag what you're currently doing?or what you've previously done?as a way to explain your interest in graduate school.

How to Write a Letter of Intent Choose the Right Letter of Intent Format and Layout. Research the Company Before You Write. Find 3 Ways You Fit the Position. Get Attention with a Strong First Paragraph. Explain Why You're Interested in Them. End Your Letter of Intent by Asking for Action. Sign off with a Professional Closing.

Components of a LOI Opening Paragraph: Your summary statement. ... Statement of Need: The "why" of the project. ( ... Project Activity: The "what" and "how" of the project. ( ... Outcomes (1?2 paragraphs; before or after the Project Activity) ... Credentials (1?2 paragraphs) ... Budget (1?2 paragraphs) ... Closing (1 paragraph) ... Signature.