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The Illinois Local Records Act (50 ILCS 205/s et seq.) is a statute that requires local governments to keep public records and outlines the procedure by which public bodies may destroy public records. This law was signed into effect on July 1, 1984.

In Illinois, no public record may be disposed of without the approval of the appropriate records commission. For information about the procedures to dispose of state records call 217-782-2647. To dispose of local government records call 217-782-7075. You may also contact our office through mail, fax, or email.

For example, under Illinois law, hospitals must keep medical records at least 10 years. There is no specific rule for how long doctors in Illinois must keep medical records. You have the right to see, get a copy of, and amend your medical record for as long as your health care provider has it.

The Illinois State Archives only accepts records that have been approved for permanent retention by the State Records Commission. All transferred records must have an approved Records Retention Schedule (Application for Authority to Dispose of State Records).

?Retain three (3) years in office, and then transfer to the Illinois State Archives for permanent retention.? NOTE: The term ?permanent,? when used for archival and retention purposes, means forever. Using the term permanent to define a record's retention means that it has lasting value.

2 - Destruction of Records. Program records that contain client data must be destroyed by incineration or shredding. Disposal of records intact to a landfill or through a disposal service is not appropriate. The Local Records Act regulates the destruction and preservation of public records within the State of Illinois.