Send Via Email Word Fair Debt Collections Templates For Free

Use certified mail. If you are sending a debt collection letter for the purpose of informing debtors that legal action will soon be taken, you must be able to prove they received your communication. That means sending it by certified mail.

Either way, they can't sue or threaten you over it. If you're in a state where a debt collector can contact you about a time-barred debt, they can keep contacting you by phone, email, or letter to try to collect what you owe. If you want to stop a collector from contacting you, send your request by mail.

Be polite: Use a friendly and professional tone throughout the email. Avoid using aggressive language. Offer payment options: Provide details on how the recipient can pay, including the due date, acceptable forms of payment, and how to access online payment portals.

Hi [Contact Point's Name], Our team has yet to receive your payment of [invoice amount] for Invoice [number]. The invoice was due on [due date] and has been marked as overdue for [# days]. The amount due now includes late fees.

Whether you send your debt collection letter via email or certified mail, it's important to track whether the debtor indeed received the communication. In many cases, this reminder will be enough for them to pay the balance owed or at least set up a payment plan.

You should consider sending the letter by certified mail or another method by which you can establish when the letter is received by the intended recipient. Send this letter as soon as you can -- if at all possible, within 30 days of when a debt collector contacts you the first time about a debt.