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But what is a bid letting? Essentially, a letting is a five- or six-week period when road, bridge, aeronautics and various other construction projects are available for bidding. Contractors, subcontractors, materials suppliers and transportation industry groups may review and bid on the projects.

Bidding Documents - includes the Invitation to Bid, Instructions to Bidders, Bid Form, Subcontractor List, sample bidding and contract forms, proposed Contract Documents as defined in the General Conditions and any Addenda issued prior to receipt of bids.

A bid sheet is a document that is included along with the proposal to detail the estimated price and proposed schedule of a construction project. Bid sheets are commonly provided by solicitors; however, there are instances where the companies have to prepare the contractor bid sheet themselves.

Bid form: A document that outlines all the terms and conditions of a bid on a construction project. Any company responding to a tendering process for construction or renovation projects must fill out a bid form while placing a bid.

Elements of a bid proposal Client's contact information. Contractor's contact information. Job name. Purpose of the proposal and project. Services or products that would be provided. Pricing information. Additional terms and conditions of the agreement. Estimated project timeline.

A letter of intent to bid is a formal way for prospective vendors to communicate their plan to submit a response or bid to a request for proposal (RFP). Often, a buyer requests or requires a letter of intent from interested vendors as part of the RFP process.