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There is no federal or state law that says that employee files must be kept under lock and key, but there are privacy and confidentiality laws in some states regarding employee files.

The human resources department usually maintains personnel files. Other managers may have access to some portions of a personnel file, but generally, the information is confidential.

Government Code section 12946 requires that employers ?maintain and preserve any and all applications, personnel, membership, or employment referral records and files for a minimum period of four years after the records and files are initially created or received, or for employers to fail to retain personnel files of ...

The Employer's Quarterly Contribution and Wage Report (form NUCS-4072), must be filed each quarter by every employer who is subject to Nevada Unemployment Compensation Law. After an employer becomes subject to the law, reports must continue to be filed quarterly until the account is closed by the Division.

How to Report New Hires: Online transmission on the DETR website using Secure File Transfer Protocol is preferred. New Hire Reporting Forms for mail or fax may be found on the DETR website. Copies of W-4 forms may be mailed or faxed to the Employment Security Division.

Nevada Revised Statute (NRS) § 613.075 requires all employers to provide employees a reasonable opportunity to inspect any records kept by that employer containing information used by the employer to determine the qualifications of that employee and any disciplinary action taken against the employee, including ...