Use a proper heading. Below your signature (do NOT sign until you're in front of the notary), type in a block like: STATE (or COMMONWEALTH, if your state uses the title)This general notarization letter format serves as a general guide to use when creating your letters. Learn how to notarize a document in five simple steps. The National Notary Association has helped Notaries perform their duties for over sixty-five years. The signer need not sign in the notary's presence but must personally appear before the notary and state that the signature on the document is his or hers. Create a notarized letter with critical components, legal tips, and an example template. Print name of Business of Special Event Food Vendor: Anita's Sweets. Signature of Special Event Food Vendor: аг. Signature of Notary Public.