The person acknowledging the record must personally appear before the notary. As witness, my hand and notarial seal.Create a notarized letter with critical components, legal tips, and an example template. Steps to be appointed a notary public. Download Notary Application. Identification Requirements: Document signers and witnesses (if required) must bring valid identification documents (IDs). The easy answer: Yes, you may notarize out-of-state documents. After the Affidavit of Service is done, it must be filed with the Court. This article and video will show Notaries to fill out each part of a notarial certificate, and common mistakes to avoid. Below is a selection of forms that you may print out, fill in, have notarized, and return to the Clerk of Courts office to speed up your transactions.