As you prepare to leave the HOA board, draft a resignation letter that will be given to all the board members as well as everyone in the HOA community. How to Resign from a Board (of Directors) (4 steps).Every resigning employee shall be urged to indicate in the Resignation form the reason for leaving. The quickest and easiest thing would be for that person to submit a resignation letter to the other board members. A written notice is submitted via mail or e-mail to the members of the Board. This letter aims to state that I intend to resign as a board member of. "The resignation should be in writing, not just announced at a meeting," says Arnold. This letter aims to state that I intend to resign as a board member of. Many associations have it written within their bylaws that remaining board members can appoint someone to succeed the resigning director. Qualified candidates are sought to fill the vacant Metra Board of Directors seat.