Start with a customizable meeting minutes template for an easy-to-tweak layout for all your minutes notes. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template.Alternatively you can go to D2 and double-click the fill handle in the bottom-right corner of the cell to apply the formula to the whole column. I've struggled to create a format for writing minutes of meetings that contain a column on the right for initials (for action points). Approval of Meeting. Discussion and Possible Action Items. 6.1 Approval of Minutes from the Board Meeting of June 6, 2014. 7. Members of the public may address the Commission during "Public Comment" on any item not on the agenda. Pertaining to any agenda item of a regularly noticed open meeting can be submitted up to one complete business day before the meeting. Assist in coordinating IB management meetings, prepare agendas, draft, and finalize minutes, and track action items to completion.