Free initial meeting minutes template for a corporation with only one director instead of a more common board of directors. Corporate minutes for single shareholder are the written record of all decisions or actions that are taken during a meeting of a corporation's shareholders.A board resolution template provides guidance when creating resolutions, streamlining the process for greater efficiency. The bylaws tell the board of directors how to run the corporation, i.e. Board meeting minutes serve as legal protection for your nonprofit organization. There are no requirements to file meeting minutes but the state copies should be kept with the corporate records. Board Meetings (Board of Directors or Board of Managers). Frequency: At least four times per year. The Open Meetings Act (OMA) is designed to ensure that Illinois residents have access to their government. First Board of Directors meeting minutes template.