Board of Directors Meeting Minutes Sample Document. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template.View agendas and minutes for General Meetings. Minutes should be retained in a manual and shared with all board members. Sample of Board Meeting Minutes. Note: This form must be downloaded to your device in order to be filled out properly. It must be opened in Adobe Acrobat Reader. This file provides comprehensive guidelines for taking HOA meeting minutes.