A sample letter offering a job contingent upon the results of a background check or other criteria. In this article, we discuss how to write a job offer acceptance letter and also present a template and sample letter to help you get started.A good job offer letter should note that hiring is contingent upon the new hire completing all of the new hire paperwork. Accepting the job offer with the organization. Start date of joining the organization. You'll need to formally accept your offer. Learn what to include in a job offer letter and use our ready made template. A written, official acknowledgment of your acceptance of the job offer. Contact accommodation coordinator, Human Resources Division. Usually I would accept a job offer the next day if it's given over the phone.