Meeting agendas will be posted three days prior to the meeting. Public meeting material will be posted following the meeting.Write the email body: Reference the meeting minutes to populate agenda items, summaries for each and any related action items. In this blog, we will cover how to write an effective email for sending minutes of meetings and sharing example emails. Current and archival board meetings, agendas, and minutes are available online. Send out letter, wish list, and meeting notes to contact lists. Encourage them to seek items from line staff. Complete minutes of meetings are published in the school district's legal newspapers and in the agenda packet for the following meeting. Other students that want to be approved drivers needs to fill out Approve. Student Diver Form b.