Keeping track of meeting minutes can be more precise when you don't have to worry about layout. Sixteen Council Members, along with the Mayor and City Controller, are elected every four years.New To Writing Meeting Minutes? Stay informed with live streaming of Sugar Land's City Council and Planning and Zoning meetings on SLTV16 and Sugar Land's YouTube channel. The Port Commission of the Port of Houston Authority is the governing body of Port Houston under Texas law. All. Meetings and minutes should follow Robert's Rules.