The forms constitute the bulk of those necessary for the day to day keeping of the corporate formalities in a California corporation. The laws governing notice of a shareholders' meeting vary between jurisdictions.According to the California Corporations Code, written notice of the meeting must be given to each shareholder entitled to vote. From keeping board meeting minutes to ensuring conversations remain on topic, here are some tips on how to host an annual shareholder meeting. Free Consultation - Call (408) 436-0789 - SAC Attorneys LLP is dedicated to providing our clients with legal services in Corporate and Business cases. Generally, only shareholders who own shares in the company are allowed to physically attend a shareholder meeting. Additionally, shareholders generally have the right to bring matters before other shareholders for a vote at a shareholder meeting. Shareholders also approve shares values, appoint directors and officers if needed, and wrap up other initial tasks. Los Angeles: (310) 820-1000. So it's only natural that both private companies and public companies are looking to hold their annual shareholder meeting in a virtual environment.