Sample emails and letters to accept an employee's resignation, explain company resignation policies, and confirm the last day of work. I have a couple questions on the proper process of accepting a resignation, as well as filling the vacant position.A resignation acceptance letter is a formal way to acknowledge that you accept your employee's request to resign. Accepting resignations in California requires employees to submit their resignations in writing to their supervisors. Both Elledge and Hayashi pointed out that you don't have to put in a reason for your resignation, but if you want to, you absolutely can. I am writing to give my resignation from (company name), effective (date), two weeks from today. This resignation was a difficult decision to make. Resignation letters are professional courtesies that extend your professionalism, even in the last days of current employment. They should be written in a respectful and professional tone, and be submitted directly to the employee's supervisor or manager. A resignation letter is a formal written notice stating your intention to leave your job.