Sample emails and letters to accept an employee's resignation, explain company resignation policies, and confirm the last day of work. It is not mandatory to accept the resignation in writing.I have a couple questions on the proper process of accepting a resignation, as well as filling the vacant position. Acknowledge the resignation in an email, letter, or other writing in order to formally and unambiguously identify the last day of work. Acceptance of resignation occurs when an employee voluntarily leaves the company and submits their resignation. Though employers who receive two weeks notice may be more likely to give you positive references in the future. If the resignation was verbal, you may ask the employee to complete a resignation notice to document the conversation. (For example, "I regret to inform you that I will be resigning from my position, effective immediately. "I am writing on behalf of the company to confirm that the company has accepted your voluntary resignation from employment effective today.