Sample emails and letters to accept an employee's resignation, explain company resignation policies, and confirm the last day of work. Resignation acceptance letter template.A resignation acceptance letter is a formal way to acknowledge that you accept your employee's request to resign. A sample form to document an employee's verbal resignation. I have a couple questions on the proper process of accepting a resignation, as well as filling the vacant position. A wellwritten resignation letter should also include the effective date of separation, the employee's signature, and the date of signature. If the resignation was verbal, you may ask the employee to complete a resignation notice to document the conversation. Though employers who receive two weeks notice may be more likely to give you positive references in the future. This alone means you should pay out the full notice provided not just the two weeks. Acceptance of resignation occurs when an employee voluntarily leaves the company and submits their resignation.