When resigning for personal reasons, use the following template and examples as a starting point to write your resignation letter. Employee Name: Employee No.: Effective Close of Business., I am separating from the City of Houston for the following reason(s):. I will go over a step-by-step resignation template letter you can use, how to structure it and provide examples of resignation letters. This sample resignation letter is available for use on UpCounsel. Free Resignation Letter template. Download our simple template for Word, PDF or Google Docs. My main thoughts are now to work as hard as possible to wrap my assignments here, and turn over my responsibilities as you direct. A resignation letter is a form that gives notice to an entity or organization of an employee's intent to quit their job. Complete a resignation form.