Taylor discusses 6 key aspects of writing a resignation letter, including when to give notice, what to say, how to format it, and how to deliver it. An ideal time to let them know about your resignation is after you give your two weeks' notice and understand the details of the transition process.Linked below are templates for resignations and retirements. Please be certain that your letter is signed, dated correctly and addressed to your administrator. This is an example of a resignation letter for contractors and clients. Download the resignation letter template (compatible with Google Docs and Word Online) A public officer may resign his office at any time. Officers are advised to give at least one months notice or pay one month's salary in lieu thereof. In this blog post, we provide you with a stepbystep guide on how to resign professionally via email, and we offer an example to get you started. Then, state your intent to resign and exact date of departure.