Use a letter template. Resignation acceptance letter template.There are a number of factors to consider when letting an employee go after they've submitted a formal resignation. The decision to leave state service can be a hard one. It is recommended to send a resignation letter to your employer indicating your last day in paid status. To help you draft your resignation letter like the example above, here's a checklist of what to include: What to include in a resignation letter. Acknowledge the resignation in an email, letter, or other writing in order to formally and unambiguously identify the last day of work. I therefore tender my resignation, which I request you will recommend for acceptance. After thinking carefully, I have decided to submit my resignation letter to take early retirement.