Shareholders who are too busy to attend a shareholder meeting may decide to sign a waiver of notice form. When boards can't notify all attendees before a meeting, their bylaws may allow a board to send out a waiver of notice.Notice of a meeting of the Board of Directors need not be given to any director who signs a waiver of notice either before or after the meeting. We, the undersigned shareholder(s) of. How Soon Can the Meeting Occur?