Below, we'll take a look at some of the options available and two sample letters to remove a board member. Create and write an official letter to announce your departure from a church.Download finished copies as PDFs. List the reasons your church will be removing members from its rolls. You will need a different letter for each removal reason. You can always write a formal letter to your local church board stating your request and the reasons why. Removal from Membership. Removal of members from this church shall be at the discretion of the Elders. Please remove my records from the church. I no longer wish to be counted among the Church of Jesus Christ of Latter-day Saints.