Write a long, nasty, mean-spirited letter to explain everything that they dislike about the church and articulate their own self-pity at length. Dear Chairman Board of Elders,.I am writing to withdraw my membership from Grace Community Church. Send a letter requesting removal, the board will have to vote on it and they usually require an official request. Below, we'll take a look at some of the options available and two sample letters to remove a board member. Skip a line, and type the date. Response card: Please return before _____________ _____ I have joined another church, please remove my name from your membership rolls. Send a letter requesting removal, the board will have to vote on it and they usually require an official request. Then adds the member's name and date of admittance to the membership record. The clerk also fills out the return portion of the letter of transfer,.