Submit a written request (via email or paper) to withdraw to their district superintendent for deposit with the NC Conference Secretary, Rev. You can always write a formal letter to your local church board stating your request and the reasons why.Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. How official complaints against clergy are filed and processed. Maybe a note in the bulletin. It will only go to the congregation if only if they let it. The procedure for removing a pastor depends on the church in question. Which denomination said church is a part of (if any) might be an important factor. As Society struggles with accountability and authority, so does The United Methodist Church. members.machine.