Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church."I am no longer a member of this church. I do not need your permission, nor do I care whether or not you agree with my decision. "Signed,. How to Draft a Letter of Transfer of Church Membership Step 1: Start with an Appropriate Heading. Step 2: Provide Sender Details. Below, we'll take a look at some of the options available and two sample letters to remove a board member. Send a letter requesting removal, the board will have to vote on it and they usually require an official request. Your Landlord must be notified of this change and must sign this form. Attached is a list of the incoming board members.