Specify the meeting date and time of the meeting in a clear format (e.g. , Tuesday, May 2nd at PM PST).Notice of any special meeting of the board of directors shall be given at least ten. Enjoy our free minutes template for your corporation's first board of directors meeting. Like all our forms, this template is intended for individual use. Documentation: Corporate minutes provide a written record of important discussions, resolutions, and transactions conducted during corporate meetings. Meetings of the board of directors shall be held upon such notice as the by-laws may prescribe.