Board Meetings shall be held at least once every quarter but may be held at any time in case of urgent circumstances. Board meetings, on the other hand, are better used when the board should be reviewing, discussing, or deliberating over a strategic decision.The board must give notice of the meeting. Explore our comprehensive guide to corporate meeting minutes, including easy-to-use templates for legal compliance and efficient meeting documentation. In the case of a Public Limited Company, the first board meeting has to be held within the first 30 days. The board must give notice of the meeting. The Corporations Act does not prescribe what constitutes a 'directors' meeting'. The company's by-laws might require any other matter that needs to be resolved only in general meetings. In this meeting, directors approve initial corporate documents and ensure officer roles are filled. Outline minutes of the first meeting of the board of directors of a tailor-made private company incorporated under the Companies Act 2006.