• Protocols during the meeting. • Setting the agenda.Meetings are the lifeblood of common ownership communities. Everything from electing board members to planning social events happens in meetings. Commissioners Meetings are held every Tuesday of each month at AM. Meetings are sometimes cancelled due to holidays or other circumstances. On average, annual meetings are given 30 days' notice before the meeting. You can include the purpose of the meeting in the agenda on the notice, so participants know what to expect. Due to technical difficulties, meeting agenda items may be presented later than their scheduled time. The full text of this document is also available in a basic text format. In this meeting, directors approve initial corporate documents and ensure officer roles are filled.