With respect to meeting notices, Special Commissions must file a meeting notice with the clerk of either the House or Senate. All employers are required to place this poster in an area all employees use.Meeting Notices must be filed with the City Clerk's Office. The following PDF file is the meeting notice posting sheet required for any board, committee, or commission to fill out to post a public meeting. Sections 18-25, all public bodies must post a meeting notice and agenda, with the.