Every public body shall give notice of the date, time, location, and remote location, if required, of its meetings. There is no prescribed "Order of Business" or agenda for boards of supervisors in Virginia.It is up to each board to organize its agenda. Identify the key components of agendas and meeting minutes. • indicate strengths and weaknesses of sample agenda items and meeting minutes. Recording the meeting to provide notice that the meeting is being recorded. The County Manager's Office publishes the Agend-O-Gram, which is a summary of actions taken at regular meetings of the Board of Supervisors. The Meeting Agenda: On the second half of the notice of meeting, you should include a meeting agenda in a list format. First, make sure it's complete. The list of items that should go into your agenda should be mentioned in the governing documents for your HOA.