A corporation shall hold a special meeting of members: 1. A corporation shall hold a meeting of members annually at a time stated in or fixed in accordance with the bylaws.Meeting. •. For special, emergency, or continued meetings, notice must be reasonable under the circumstances, at the same time as given to public body members. The following rules of procedure shall govern the conduct of meetings and work sessions of the Board of Supervisors. Meetings of the board will be held in conjunction with meetings of the Virginia Press Association. Such request shall be made at least once a year in writing and include the lot owner's name, address, zip code, and any email address as appropriate. A special meeting of the Board shall be called pursuant to Section 15.2-1418 of the. Code of Virginia, as amended. Of the Code of Virginia, as amended. ("VFOIA"). Meetings shall be called to order at p.m.