The City of San Jose's Planning Division would like to invite you to attend a community meeting about a proposed Community Risk Reduction Plan. When inviting stakeholders to participate in meetings and pubic forum, cities can use this template to get started on creating a customized invitation.Use an appropriate tone. Sign up for our newsletter to find everything you need for your next event, including our unique venues, hotels, off-the-clock activities, and more. Following is a sample invitation letter for business visa (B1) purpose. The letter below is for reference only. Volunteer Activity Sample Invitation. If it is not found, please contact us for assistance. Avoid using any accent marks when filling out your application. We will be having a team meeting this Thursday, August 15th at 10 am in the conference room.