The only thing on the agenda needs is the board of directors' election at the annual meeting. A corporation shall hold a meeting of shareholders annually, for the election of directors and for the transaction of any proper business.A meeting of shareholders shall be held each year for the election of directors and for the transaction of any other business that may come before the meeting. One of the requirements for corporations in most states is to have an annual board meeting. Typically, these are held near the end of the year. Shareholder meetings are a regulatory requirement, so both private and public companies must hold these meetings. What does this term mean in concrete terms? ✓Shareholder's Meeting easily explained ✓Frequently asked questions ✓Swiss templates ✓Examples. Planning an annual meeting for your corporation or LLC? Here are some of the most common topics to include on the agenda.