What is an annual meeting? Every year, corporations gather together all their shareholders to talk about the state of the company.An easy-to-read guide for how to file the Illinois Annual Report yourself. The local (or "particular") meeting may be organized as a worship group, preparative meeting, or monthly meeting. The Mayor and Board of Trustees annually establish a calendar of meetings that will take place during the upcoming calendar year. Name of the corporation. Date, time, and location of the meeting. Each elected or appointed member of a public body subject to OMA must complete the electronic training curriculum developed and. Thank you for downloading! All school board members should be familiar with the requirements of the Open Meetings Act (OMA).