1. General Discussion of the Condition of the Company. 2. Election of Directors. 3.California corporate law requires an annual meeting of the shareholders, but there is no requirement for an annual directors meeting. This guide outlines some of the basics about preparing for and conducting an annual stockholder meeting of a Delaware corporation. The special meeting aims to enable the shareholders to know the company's affairs and vote on the management's recommendations in the proposed resolution. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. Corporate minutes are used to record actual happenings during directors' or shareholders' meetings, such as decisions on tax, legal, and financial matters. All records from special or annual meetings must be included in the minute book. Directors add officers formally at an annual directors meeting but can do so at any time within the scope of the bylaws.