Annual Meeting of Shareholders Utah corporations must hold meetings of shareholders annually, at the time and date stated in the by-laws. Here you will find easy-to-follow instructions on how to file the Utah Annual Report yourself.Plus, we include due dates, filing fees, required information, This guide will help you file formation documents, get tax identification numbers, and set up your company records. Paperwork, Cost, Time. Our lawyer-drafted, Utah-specific corporate bylaws template makes it easy to craft bylaws for your corporation. The appraisal period for all staff is May 1 of the prior year to April 30 of the current year. Directors: The number, qualifications, terms of office, definition of a quorum, dates of annual meeting, and procedure for filling board vacancies.