Seven steps for writing a board resolution, plus a definition, what it's required, how to pass a resolution and FAQs. What should shareholder resolutions include?One share corresponds to one vote. Shareholder resolutions are used to pass ordinary and special company resolutions. Use this template to call a general meeting or pass a written resolution. Below, we set out the process involved in passing a shareholders resolution and the requirements for an ordinary, special and unanimous resolution. Amendments and new pre-session resolutions are generated in the Area meetings. 3. If anything out of the ordinary comes up, board members can look up the rules during the meeting. Section 1.7 Voting; Proxies. This means determining when, how and why filing a shareholder proposal will meet or contribute to the investor's broader stewardship objectives.