Here's how to approach that first meeting. I'll walk through what you should be thinking about, some things you can say, and some questions you can ask.Every year our company holds our Annual Safety Meeting. A proposed team agenda for the first meeting brings the right participants together to find ways of attaining group objectives promptly and efficiently. My job: title, responsibilities and remit; 3. 4.0 The Inaugural Meeting of Council shall be held no later than the third Tuesday in. December and the meeting shall be held at pm in the afternoon. The scheduled meeting of the Board of Trustees of Middlesex College was held at . a.m. The Clerk's Office is the "Doorway to Local Government". The Municipal Clerk is one of the oldest public servants in local government.