This guide will help you file formation documents, get tax identification numbers, and set up your company records. Upon determining the type of business entity you would like to form, our office can assist you in the filing process.Enjoy our free first shareholder meeting minutes template for your corporation's organizational meeting. Free Minutes of Shareholders' Meeting. Answer a few simple questions. Determining the options available for annual meetings requires an analysis of relevant state corporate law as well as the organization's governing documents. This handbook is one small way my office seeks to assist you in meeting that challenge. Are you thinking of establishing a nonprofit in Ohio? We have consolidated all the information you need to know about forming a 501c3 in this state ! Under Ohio law, the record date cannot be more than 60 days prior to the annual meeting.