Basic meeting information must be noted, such as start time, end time, date, and place. Ohio law requires that shareholders meet at least once a year to elect directors and to consider annual financial statements.Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting. STOCKHOLDERS' MEETING-NOTICE OF SUCH MUST BE GIVEN. STOCKHOLDERS OF A BANK-ACTS OF DIRECTORS NOT DULY. All voting shareholders must be given written notice of the meeting, but it is not required that all voting shareholders attend the meeting. Determining the options available for annual meetings requires an analysis of relevant state corporate law as well as the organization's governing documents. STOCKHOLDERS' MEETING-NOTICE OF SUCH MUST BE GIVEN. STOCKHOLDERS OF A BANK-ACTS OF DIRECTORS NOT DULY. The waiver of notice of annual meeting is the form needed to document that all stockholders agree to actions in a held meeting without notice.