A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. This guide will help you file formation documents, get tax identification numbers, and set up your company records.Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. (a) A corporation must hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. The terms of the initial directors of the corporation expire at the first shareholders' meeting at which directors are elected. Answer: VA defines an academic year as August 1 through July 31. The Arlington County Board values the opportunity to engage with the public during our public hearings. (e) Motions to Strike. Rate available through April 2 or when the block fills, whichever occurs first.