Fill out the form to access a sample of Practical Guidance. Enjoy our free minutes template for your corporation's special board of directors meetings.Like all our forms, this template is intended for individual use. The special meeting aims to enable the shareholders to know the company's affairs and vote on the management's recommendations in the proposed resolution. Boards may call for a special meeting when something important comes up that the board must deal with before the next regular meeting. We provide a free sample LLC first meeting minutes template here to memorialize the minutes of the first meeting of your LLC. 2.7 Business Transacted at Special Meeting. Business transacted at any special meeting of stockholders shall be limited to the purposes stated in the notice. A special shareholder meeting is called to handle issues that occur in between annual meetings and there are requirements for calling and holding the meeting.