Writing a donation letter for school can be daunting, but with these free templates, you can send the right message in no time. School Logo and School Address. Date.Dear Name of Organization,. 1. Enter your school's letterhead and the current date. These letters are either handwritten or typed and used to ask for monetary donations, inkind donations, sponsorships, auction items, volunteers and more. The Minnesota Department of Education is in the process of updating our forms to fillable PDF forms. Forms can then be filled out electronically and saved. Giving receipts is an important practice since 501(c)(3) donations are tax-deductible to the donor. Our sample form provides an easy way to get started. This receipt is issued to individuals who have donated cash or payment, personal property, or a vehicle and seek to claim the donation as a tax deduction.