Writing a donation letter for school can be daunting, but with these free templates, you can send the right message in no time. Sometimes,l you may want to ask the public directly for donations.Be sure to include the school's name, address, and phone number at the top of the letter, along with your individual followup details. 1. Enter your school's letterhead and the current date. Let's walk through common examples of donation letters, starting with a template of the basic format to follow. Donation letters Download as a PDF or view online for free. Giving receipts is an important practice since 501(c)(3) donations are tax-deductible to the donor. Our sample form provides an easy way to get started. Emphasize the impact of donations. You're likely sending out donation letters for a specific reason, whether a project, campaign, or event.