Pre-Development meetings are scheduled for one-hour time slots on Tuesdays, Wednesdays, and Thursdays at AM or PM. Our easy-to-use Board Meeting Minutes Submission Form.Simplify the process of recording discussions, decisions, and action items. Designate open forum time on the meeting agenda. Keep your meetings on time and on track—put together an agenda ahead of time using designer-created customizable templates. Having an established board meeting agenda helps the board maximize accuracy, efficiency, and productivity. Here's what to include in yours. An agenda template should begin with the date, time, and the location of the meeting. Step 1: Customize your template. Fill in the meeting title, date, and time, including the meeting link if you're a part of a virtual team.