Our easy-to-use Board Meeting Minutes Submission Form. Simplify the process of recording discussions, decisions, and action items.Keep your meetings on time and on track—put together an agenda ahead of time using designer-created customizable templates. Start with a customizable meeting minutes template for an easy-to-tweak layout for all your minutes notes. On the Home tab, click New Items > More Items > Choose Form. Choose From in Outlook. Individuals must register themselves in advance to speak at School Board meetings. Registration opens 72 hours before the meeting start time. Check out our board meeting agenda template selection for the very best in unique or custom, handmade pieces from our templates shops. To participate in this forum, an individual must complete and submit a Request for Appearance form to the Board Services Office 24 hours prior to the meeting.