Business name and address. Date of last annual meeting.These solicitations offer to complete corporate meeting minutes on behalf of the corporation for a fee. We provide an LLC annual meeting minutes template to help your business easily record the minutes of your LLC's annual meeting. The new Online Annual Report System (OARS) will be available beginning January 5, 2015, and will be used for the 2014 annual report filing period. A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. This guide will help you file formation documents, get tax identification numbers, and set up your company records. The MMA welcomed member feedback on the proposed resolutions using an online form through Dec. 27. Below, we'll discuss two of the most common and significant corporate meetings: the annual shareholders meeting and the annual directors meeting.