State and Federal Mutual Organizations. For Ohio-chartered mutual institutions, member meetings are likewise required annually.Flexible number of meetings List the date, time, location of the meetings and contact information. An annual meeting of shareholders is held to discuss the needs of the corporation, review the previous year, and—most importantly—elect the directors. Download Ohio Corporate Minutes template, modify and send for signing using BoloForms Signature. If your corporation is incorporated in Ohio, section 1701.39 of Ohio Revised Code states the requirements for the annual shareholder meeting. Incorporating in Ohio is easy with Ohio Registered Agent. Complete our 4-step process to provide info on what you need done. 2. Do I have to file an annual report? Please take the time to complete the evaluation, it is an important help as we prepare for next year's conference!